Street Improvement Project 

Notice to Bidders

The City of Spring Hill, Kansas is seeking proposals for street improvements. 

SEALED SUBMITTAL REQUIREMENTS and DEADLINE: One (1) copy in a sealed envelope marked "Spring Hill 2023 Street Improvements" will be received by the City of Spring Hill, Kansas, at the office of the City Clerk until 10:00 a.m. local time on Friday, May 26, 2023. At the time all sealed bids will be transferred to the Meadowlark Room, City Hall, where they will be publicly opened and read aloud. Any bid received after the designated closing time will be returned unopened. 

All bids shall be submitted in sealed envelopes addressed to the City of Spring Hill City Clerk and marked “Spring Hill 2023 Street Improvements.” Plans and specifications are on file at the office of the City Clerk and the Consulting Engineer, Lamp Rynearson, located at 9001 State Line Road, Suite 200, Kansas City, Missouri 64114. 

Copies of plans and specifications can be seen or purchased for a Non-Refundable fee on-line at www.drexeltech.com in their eDistribution Plan Room. Information regarding this project can be found in the “Public Jobs” link on the website. Partial sets of bidding documents will not be available from Drexel Technologies or Lamp Rynearson. Bidding documents may be downloaded or picked up on a CD or hard copy at Drexel Technologies, located at 10840 West 86th Street, Lenexa, KS 66214, telephone number 913.371.4430. Bidding documents will be shipped only if the requesting party assumes responsibility for all related charges. Corporate, certified, or cashier’s checks shall be made payable to Drexel Technologies, Inc.  

Any questions regarding the project, plans, specifications, or bid documents should be directed to Dan Miller with Lamp Rynearson at dan.miller@lamprynearson.com or 816-361-7228.

CONTRACTORS SHOULD READ AND BE FULLY FAMILIAR WITH ALL CONTRACT DOCUMENTS BEFORE SUBMITTING A BID. IN SUBMITTING A BID, THE BIDDER WARRANTS THAT THEY HAVE READ THE CONTRACT DOCUMENTS AND ARE FULLY FAMILIAR THEREWITH AND THAT THEY HAVE VISITED THE SITE OF THE WORK TO FULLY INFORM THEMSELVES AS TO ALL EXISTING CONDITIONS AND LIMITATIONS AND SHALL INCLUDE IN THEIR BID A SUM TO COVER THE COST OF ALL ITEMS OF THE WORK. 

All bidders shall verify that they have considered all written addenda. Neither the City nor the City’s Engineer shall be responsible for oral instructions. 

Any written addenda issued during the time of bidding shall be covered and included in the bid. There will be no clarifications or exceptions allowed on bid. Bids are for a total package, total contract price. 

Bids shall be made upon the form provided, in ink or typewritten. Numbers shall be stated both in writing and in figures; the signature shall be long hand; and the complete form shall be without alteration or erasure. On alternate items for which a bid is not submitted, a written indication of “no bid” on the bid is required. 

No oral, telegraphic, facsimile or telephonic bids or alterations will be considered. 

The following items must be included in the sealed envelope with the bid: 

a. Bid 
b. 5% Bid Security—Bid Bond, Cashier’s Check or Certified Check (See Below) 

Each bidder shall file with their bid, a cashier’s check or a certified check drawn on any acceptable bank, made payable to the City of Spring Hill, Kansas, in the amount of not less than 5% of the total bid, which shall be retained by the City of Spring Hill until a Contract for the project has been executed. Bid bonds will be returned to the unsuccessful bidders, with the exception of the second qualifying bidder, at such time as their bids are rejected. The bid deposit of the successful bidder and the second qualifying bidder will be returned when satisfactory bonds in the amount equal to the 100% of the Contract amount, required insurance certificates and other required documents shall have been furnished and the Contract Documents have been executed.

In the event the successful bidder is unable to execute the Contract, for whatever reason, the City may exercise its legal prerogatives, including, but not limited to, enforcement of its rights as to the bid security. 

Non-resident Corporations that are not already registered with the Kansas Secretary of State, and all non-resident individuals and partnerships are required by law to register with the Director of Revenue, State Office Building, Topeka, Kansas, and pay a fee of $10.00 for each and every contract as precedent to commencing work on the Contract. For contracts in excess of $10,000, the Non-resident Corporations shall file with the Director of Revenue an acceptable bond in the amount of 10% of the Contract. 

CITY OF SPRING HILL, KANSAS 
Glenda Gerrity, City Clerk 

A Pre-Bid Conference will be held at: 

Spring Hill City Hall 
401 North Madison Street 
Spring Hill, Kansas 66083 
In the Sunflower Room 

Date & Time: Wednesday, May 17, 2023 at 10:00 am